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 Code BiteSize SHE 

Related UKRI code

Contents​

• 1. Purpose
• 2. Scope
• 3. Definitions​
  
• 4. Responsibilities
  
  • 4.1 STFC EC
    
  • 4.2 Directors
  • 4.3 Head of SHE
  • 4.4 Employees
• Appendices
  
  • Appendix 1 - Format and content of SHE improvement plans
  • Appendix 2 - Training requirements
  • Appendix 3 - Audit checklist
  • Appendix 4 - Document Retention Policy

Revisions

1. Purpose

To define how STFC SHE Improvement Plans are prepared on a Council and ​Department basis to drive continuous improvement in SHE performance within the STFC.

2. Scope

All STFC operations/activities

3. Definitions

3.1 SHE improvement plan

An annual documented programme of work drawn up for an organisational unit, for example Council, ​Department, Group, or Team, aimed at improving its SHE performance. Plans should include the qualitative goals/objectives and/or quantitative targets for SHE improvement and the plans to ensure these are achieved. Plans should be Specific, Measurable, Achievable, Realistic and Timed (SMART).

4. Responsibilities

4.1. The STFC ​EC shall:

• 4.1.1 Ensure that an annual Council SHE Improvement Plan is established, consisting of qualitative goals and objectives and where possible quantitative targets to drive SHE performance improvement, and that sufficient resources are made available to ensure its delivery. Council improvement plans should take account of the activities planned for the year covered by the plan; and be based upon a documented assessment of current SHE performance (including injuries and near misses) and other information such as audit reports, the results in safety tours and incident investigations. Plans should be developed and be consistent with the financial year planning and budgeting cycle. Appendix 1 provides an outline of the format and content of SHE Improvement plans.
  
  
• ​4.1.2 Ensure that the SHE Improvement Plans are communicated to Department Directors to establish the context for cascaded Department SHE improvement plans.
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• 4.1.3 Ensure that the Council SHE Improvement plans are reviewed regularly, at least 6 monthly, understanding progress and as appropriate identifying additional goals and plans.

4.2. Directors shall:

• 4.2.1 Ensure that annual Departmental SHE Improvement Plans, consisting of qualitative goals and objectives and where possible quantitative targets for improving SHE performance, are established and plans to ensure their delivery are resourced. Departmental improvement plans should take account of the forward work programme and be based upon a documented assessment of current SHE performance (including injuries and near misses) and other information such as audit reports, the results in safety tours and incident investigations. Plans should be developed within and be consistent with the financial year planning and budgeting cycle. Appendix 1 provides an outline of the format and content of SHE Improvement plans.
  
  
• 4.2.2 As appropriate promote the development of consistent and cascaded SHE Improvement plans at lower organisation unit levels within their areas of responsibility for example at Group level.
  
  
• 4.2.3 Ensure that the SHE Improvement Plans are communicated to employees such that managers may lead the development of cascaded SHE Improvement plans for their area of responsibility and that staff have the opportunity to contribute to the delivery of Departmental plans.
  
  
• 4.2.4 Ensure that a review of the Departmental SHE Improvement plans is conducted at an appropriate frequency, at least 6 monthly, understanding progress and as appropriate identifying additional goals and plans. The results of such reviews should be shared with staff to ensure understanding of progress and encourage further input.

4.3. The Head of SHE shall:

• 4.3.1 Review and monitor progress in the delivery of the Council SHE improvement Plan reporting progress to the EB SHE Sub-committee quarterly and to the Council and its audit committee quarterly.
  
  
• 4.3.2 Give relevant information and advice on the content of plans, the relative priority of different initiatives, successful approaches taken by other organisation, guidance from central government and HSE, and any other relevant issues, as requested. 
  
  

4.4. All employees should:

• 4.4.1 Participate in the consultative process for the preparation and implementation of the SHE Improvement Plans at ​Departmental or other levels.
  
  
• 4.4.2 Review their possible contribution to SHE Improvement Plans during their Annual Performance Review (APR).​