SHE SC24 - Appendix 5

Records established	Minimum retention period	Responsible record keeper	location of records	Comments/Justification
All Health records and Medical records relating to health screening (e.g. fork lift truck medicals)	40 Years from date of last entry. Hard copy records to be destroyed by OH or STFC staff using cross cut shredder and disposed through normal recycled waste streams. Electronic copies to be disposed of by OH provider only with permission of organisation.	Occupational Health Providers	Local Record Systems	Note Transfer Requirements: Copies re TUPEd staff to HSE when UKRI ceases to operate
All Health records and supplementary records relating to health surveillance, sometimes referred to as 'managemnt referrals'. Usually managed by HR	6 Years post-employment Hard copy records to be destroyed by OH or STFC staff using cross cut shredder and disposed through normal recycled waste streams. Electronic copies to be disposed of by OH provider 6 years post-employment.	Occupational Health Providers	Local Record Systems	Note Transfer Requirements: Copies re TUPEd staff to HSE when UKRI ceases to operate

Records established

Minimum retention period

Responsible record keeper

location of records

Comments/Justification

All Health records and Medical records relating to health screening (e.g. fork lift truck medicals)

40 Years from date of last entry.

Hard copy records to be destroyed by OH or STFC staff using cross cut shredder and disposed through normal recycled waste streams.

Electronic copies to be disposed of by OH provider only with permission of organisation.

Occupational Health Providers

Local Record Systems

Note Transfer Requirements: Copies re TUPEd staff to HSE when UKRI ceases to operate

All Health records and supplementary records relating to health surveillance, sometimes referred to as 'managemnt referrals'. Usually managed by HR

6 Years post-employment

Hard copy records to be destroyed by OH or STFC staff using cross cut shredder and disposed through normal recycled waste streams.

Electronic copies to be disposed of by OH provider 6 years post-employment.

Occupational Health Providers

Local Record Systems

Note Transfer Requirements: Copies re TUPEd staff to HSE when UKRI ceases to operate

SC24 - Appendix 5
28 Jul 2014

Yes
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